One Day Leave Application – Format & 15+ Samples
One Day Leave Application for Office, School & College (Format & Samples)
Need to take a single day off? A one-day leave application is a short, polite request—usually sent by email or letter—to inform your manager, teacher, or principal about your absence for a day.
Whether it's for personal work, urgent family reasons, a medical issue, or just an unavoidable task, submitting a precise leave application helps maintain professionalism and accountability.
In this guide, you'll find:
- A simple one-day leave application format,
- Ready-to-use samples for office, school, and college,
- Templates for reasons like sick leave, family emergencies, personal errands, and more,
- A quick note on Hindi versions (with links to relevant templates).
Let’s get started with what exactly a one-day leave application means—and how to write one that gets approved.
✅ Common search terms we cover: “one day leave application for office”, “one day leave application format and sample”, “one day leave application in Hindi”.
What is a One Day Leave Application?
A one day leave application is a short formal request made by an employee, student, or parent to take leave for a single day from work, school, or college.
It is usually addressed to a manager, HR person, teacher, or principal, and briefly mentions:
- The date of leave,
- The reason (personal work, medical, family matter, etc.),
- A polite note about task handover or making up missed work.
You can send a one day leave application letter, email, or even a WhatsApp message—as long as it’s respectful and transparent.
🎯 Whether you're writing to HR, your professor, or your class teacher, a well-written one-day leave request shows courtesy and responsibility.
📝 One Day Leave Application Format (Works for Office, School & College)
Whether you're a student or a working professional, writing a leave application involves a simple, formal structure. Here’s a breakdown of the standard components:
Components of a One Day Leave Application:
- Date – The date you're applying.
- Recipient Details – e.g., Manager, Principal, or Teacher.
- Subject Line – Clearly mention: One Day Leave Application.
- Salutation – E.g., Respected Sir/Madam.
- Opening Line – A direct request for one day leave with the specific date.
- Brief Reason – Mention personal work, medical appointment, health issue, urgent family matter, etc.
- Work/Study Commitment – Optional but recommended. Mention work coverage or promise to complete pending tasks.
- Closing Line – A polite request for approval and thanks.
- Signature – Include your name, designation (or class/roll no.), and employee/student ID if applicable.
Guide To Crafting A Leave Application For Office. Formats & samples
One Day Leave Application for Office (Emails & Letters)
A one day leave application for the office is a short email or letter sent to your manager or HR to request a day off from work. Whether it’s for a personal task, an urgent family matter, or a medical appointment, a clear, professional message helps maintain workplace transparency and avoids last-minute confusion.
This section includes sample one day leave application emails for different office scenarios—personal reasons, urgent work, or health issues. All are written respectfully, briefly, and are suitable for corporate settings.
Use these as ready-to-send templates or adapt them to match your workplace tone.
Sample 1 – Standard One Day Leave Application for Office (Email)
This one day leave application email is a generic, professional template suitable for most office environments. Use it when you need a short leave with no exceptional circumstances.
Subject: One Day Leave Application – [Your Name]
To: [Manager’s Email]
Dear [Manager’s Name],
I am writing to request one day of leave from work on [Date] due to a personal commitment. I will ensure that all my current tasks are either completed in advance or appropriately delegated.
Please let me know if you need any further details.
Sincerely,
✅ This sample one day leave application for office work across industries is easy to reuse.
Sample 2 – One Day Leave Application for Personal Reason
Sometimes, you may need to leave for reasons you prefer not to disclose. This template keeps it vague but still polite and professional.
Subject: Leave Request for Personal Reason – [Your Name]
To: [Manager’s Email]
Dear [Manager’s Name],
I want to request one day's leave on [Date] for personal reasons. I will make sure there is no disruption to ongoing work and have briefed my colleague [Colleague's Name] for coverage.
I appreciate your understanding.
Best regards,
📌 Use this one day leave application sample when your reason is private but valid.
Sample 3 – One Day Leave Application for Urgent Work
Use this when an unexpected situation comes up, and you need to act fast—while showing you’ve handled your responsibilities.
Subject: Request for Emergency Leave – [Your Name]
To: [Manager’s Email]
Dear [Manager’s Name],
I am writing to inform you that I will need to take one day's leave on [Date] due to urgent personal work that requires my immediate attention.
All critical assignments are either completed or handed over to [Colleague’s Name], and I will be reachable on phone/email in case of emergencies.
I appreciate your consideration.
Regards,
⚡ This sample one day leave application for the office is ideal for last-minute emergencies.
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Sample 4 – One Day Sick Leave Application (Office)
For mild illnesses or medical checkups, this short sick leave application gets the message across without oversharing.
Subject: Sick Leave Application for One Day – [Your Name]
To: [Manager’s Email]
Dear [Manager’s Name],
I am feeling unwell and would like to apply for sick leave on [Date]. I will take a rest and resume work the following day.
Please let me know if any further information is needed.
Sincerely,
🤒 A go-to one day sick leave application sample for common cold, fatigue, or a doctor’s visit.
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One Day Leave Application for School & College
A one day leave application for school or college can be written by a student or a parent, depending on the situation. Students usually write directly to the Principal or Class Teacher, while parents write on behalf of younger children. These short applications typically mention the reason for absence, date, and class details.
Below are three ready-to-use sample one day leave applications for school and college.
Sample 5 – One Day Leave Application for School (Student to Principal)
Subject: Application for One Day Leave
Respected Sir/Madam,
I am [Your Name], a student of Class [Class], Roll No. [Roll Number]. I kindly request one day's leave on [Date] to attend to a personal matter. I will make sure to complete any missed classwork.
I appreciate your understanding.
Sincerely,
✏️ This is a polite and straightforward one day leave application for school students.
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Sample 6 – One Day Leave Application for College
Subject: Leave Request for One Day
Dear [Professor’s Name],
I am [Your Name], currently enrolled in [Course Name], [Year/Semester]. I want to request leave for one day on [Date] due to [brief reason, e.g., a medical appointment/family commitment].
I will catch up on any missed lectures or assignments. Kindly permit me.
Sincerely,
🎓 Use this sample of a one-day leave application for college when writing to a professor or faculty member.
Sample 7 – One Day Leave Application by Parent (School)
Subject: Leave Application for One Day – [Child’s Name]
Respected Sir/Madam,
I am the parent of [Child’s Name], studying in Class [Class], Roll No. [Roll Number]. Kindly grant one day leave on [Date] as [they] will be unable to attend school due to [reason – e.g., a family function/illness].
We ensure they will catch up on the missed lessons.
Thank you.
👨👩👧 A parent-friendly one day leave application sample for school students.
One Day Leave Application for Common Reasons
Many people search for one day leave applications for reasons—such as health, events, or official work. Below are quick templates for everyday use cases.
Sample 8 – One Day Leave for Medical Appointment
Subject: Leave Request for Medical Appointment
Dear [Manager/Principal],
I want to request one day's leave on [Date] for a scheduled medical appointment with my [doctor/dentist]. I’ll return to work/school the next day and ensure any pending tasks are managed.
I appreciate your consideration.
Sincerely,
🏥 Use this one day leave application for medical appointments for doctor or dental visits.
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Sample 9 – One Day Leave for Family Function
Subject: Leave for Family Function
Dear [Manager/Principal],
I request one day's leave on [Date] to attend a family function that requires my presence. I have coordinated with [colleague/classmate] to ensure all responsibilities are covered.
Looking forward to your approval.
Regards,
🪔 A respectful tone makes this one-day leave application for a family function suitable for school or the office.
Sample 10 – One Day Leave for Bank/Official Work
Subject: Leave Request for Personal Official Work
Dear [Manager/Teacher],
I request leave on [Date] to visit the [bank/government office] for an important matter that can only be handled during working hours. I will resume work/school the next day.
I appreciate your understanding.
Sincerely,
🏦 This one day leave application for official work is perfect for bank visits, ID renewal, etc.
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Sample 11 – One Day Leave for Religious Observance
Subject: Leave Request for Religious Function
Dear [Manager/Principal],
I request one day of leave on [Date] to attend a religious observance important to my family. I will ensure all my responsibilities are up to date before I leave.
I appreciate your support.
Warm regards,
🕌 A respectful one-day leave application for religious observances such as Eid, Diwali, or prayer events.
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One Day Leave WhatsApp / SMS / Short Message Templates
In many schools and offices, especially in India, quick one day leave messages via WhatsApp or SMS are common before sending a formal letter or email.
Here are 6–8 ultra-short one day leave application messages for different needs:
- Personal Work: Hi [Sir/Ma’am], I need a day's leave today ([Date]) for personal work. Thank you.
- Sick Leave: Good morning, I’m feeling unwell and request one day's sick leave today ([Date]). Will resume tomorrow.
- Urgent Family Matter: Dear [Manager/Teacher], I have a family emergency and won’t be able to attend work/school today ([Date]).
- Doctor Appointment: Hi, I have a doctor’s appointment today and am requesting one day of leave. Will keep you updated.
- School Student Message (to Teacher): Good morning, ma’am, I won’t be coming to school today ([Date]) as I’munwell. Please inform my class.
- Religious Holiday: Sir, I am observing a religious function today and request a day off. Thank you.
- Official/Bureaucratic Work: Dear [Sir/Ma’am], I need to visit the bank today and request a one-day leave.
📱 These one-day leave application WhatsApp messages are ideal for early-morning alerts or casual updates.
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Download Free Office Leave Templates
📧 One Day Office Leave Email Templates
- 15 ready-to-use email formats
- Professional and formal options
- Subject line variations
👉 Download One Day Leave for Family Reasons Template (Word)
📱 Quick Office Message Templates
- Email and WhatsApp formats
- Emergency leave messages
- Follow-up templates
👉 Download One Day Leave Message Templates (Word)
📝 Formal Office Application Formats
- HR-compliant formats
- Various reason templates
- Manager communication formats
👉 Download Personal Leave Request Email Samples (Word)
Tips to Get Your One Day Leave Approved
Even a simple one day leave request should be respectful and clear to avoid misunderstandings. Whether you're writing an email, letter, or message, follow these quick tips to improve your chances of getting leave approved:
- ✅ Apply early – Send your request in advance if possible (except in emergencies).
- ✅ Be honest but brief – Share just enough detail about the reason (e.g., personal, health, family).
- ✅ Mention exact date – Clearly state the leave date so there’s no confusion.
- ✅ Reassure about responsibilities – Confirm you'll finish work or catch up on studies.
- ✅ Use proper format – For office: CC HR if required. For school: mention your class, roll number.
- ✅ Keep tone professional – Even for WhatsApp messages, use polite, respectful language.
💡 Being clear and respectful goes a long way in building trust with managers and teachers.
FAQs on One Day Leave Applications
How do I write a 1 day leave application for office?
Keep your one day leave application for office brief and polite. Mention the date, reason, and confirm that your work is managed or delegated.
What is a good reason for one day leave?
Valid reasons for a one day leave application for office include medical appointments, personal errands, family emergencies, or rest due to fatigue. Keep it clear and professional.
Is email enough, or should I also submit a written leave application?
In most workplaces, an email one day leave application for office is sufficient. However, some formal offices may still require a printed letter for HR records.
How do I write a one day leave application for school or college?
A one day leave application for school or college should include your name, class, date of leave, and a brief reason. Submit it to your teacher or class coordinator in advance.
Can I ask for one day leave at short notice?
Yes, but notify your manager or teacher as early as possible. A short-notice one day leave application for office or school should still maintain clarity and courtesy.
Do I need to mention a reason in a one day leave application?
Yes, even a short one day leave application for office or school should include a brief reason. It shows accountability and helps with approval.
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Final thoughts
Taking a day off can be beneficial in many ways, and submitting a one-day leave application is the best way to request permission for a single day of absence from work.
It is essential to ensure that you know your company's leave policies and submit the application per those policies. It is also crucial to ensure that your application is polite and professional and includes all necessary information.
Please browse our other leave application formats to find the one best suits your needs. Taking a day off can benefit your mental and physical health, so make sure to take the time to relax and recharge.
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Leave application Questions? Answers.
Formats of leave applications
- How to write a leave application
- Leave application for fever
- Leave application for urgent work
- Leave application for marriage
- Leave application for sick leave
- Leave application for office
- Leave application for maternity leave
- Leave application for school
- Leave application for half-day
- Privilege leave
- Medical leave application
How do I write a leave application for personal reasons without disclosing sensitive details?
Keep the application general but professional. Use phrases like:
"I am requesting leave from [start date] to [end date] due to personal reasons. I have made arrangements to manage my responsibilities in my absence."Avoid providing unnecessary details while ensuring professionalism.
How far in advance should I submit a leave application?
For planned leaves, submit your application at least 1-2 weeks in advance. This allows adequate time for approval and task delegation. For emergencies, inform the concerned authority immediately via email, phone, or in person.
How do I address last-minute leave requests due to emergencies?
- Begin with an apology for the short notice.
- Clearly state the emergency and the dates for the leave.
- Offer to handle urgent tasks remotely or delegate them.
Example:
"Due to an unforeseen family emergency, I request leave for [specific dates]. I apologize for the short notice and will ensure essential tasks are managed in my absence."
Can I take a leave of absence for maternity or paternity leave?
Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.
Can I take a leave of absence for military service?
Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.
How do I request a leave of absence from work?
To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.
Can I take a leave of absence for personal reasons?
Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.
What happens to my benefits while I am on leave?
Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.
Do I have to pay taxes on my leave pay?
Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.
For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.
However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.
I am requesting leave for [insert date] due to personal commitments requiring immediate attention.
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