Half Day Leave Application: 12+ Office & School Samples

Top 5 Most Used Half Day Leave Applications

1. Office Half Day Leave for Medical Appointment

Subject: Half Day Leave Application for Medical Appointment

Dear [Manager's Name],

I request half day leave on [Date] from [Start Time] to [End Time] for a medical appointment. The appointment is scheduled during these hours and cannot be rescheduled.

I've completed morning tasks and arranged with [Colleague's Name] to handle any urgent matters. I'll be available by phone for critical issues.

Please approve this half day leave request.

Thank you for your understanding.

Best regards,

2. School Half Day Leave for Family Work

Subject: Half Day Leave Application

Respected Sir/Madam,

I request half day leave on [Date] from [Time] onwards to accompany my parents for important family work. Thisrequires my presence during school hours.

I'll complete morning classes and coordinate with classmates for afternoon notes. I'll submit any missed assignments the next day.

Kindly grant me half day leave.

Thank you.

Yours obediently,

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3. Afternoon Half Day Leave for Personal Work

Subject: Afternoon Half Day Leave Request

Dear [Manager's Name],

I need half day leave on [Date] from [Time] for urgent personal work that requires immediate attention during office hours.

All morning deliverables will be completed. [Colleague's Name] will monitor emails and handle urgent calls during my absence.

Please approve this afternoon half day leave.

Best regards, [Your Name]

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4. Morning Half Day Leave for Bank Work

Subject: Morning Half Day Leave Application

Dear [Manager's Name],

I request half day leave on [Date] from [Start Time] to [End Time] for urgent banking work that requires personal presence during morning hours.

I'll join office after completing the bank procedures and catch up on morning tasks. [Colleague's Name] will handle any immediate requirements.

Please approve this morning half day leave.

Thank you.

Best regards,

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5. Half Day Leave for School PTM

Subject: Half Day Leave for Parent-Teacher Meeting

Dear [Manager's Name],

I request half day leave on [Date] from [Time] to attend my child's parent-teacher meeting at school. This scheduled meeting cannot be postponed.

I'll complete urgent tasks before leaving and remain available by phone for critical matters. [Colleague's Name] will cover immediate responsibilities.

Please approve this half day leave for parental duty.

Best regards,

👉 Download Half Day Leave Application Template for Personal Reasons (Word)

Complete Half Day Leave Application Samples

6. College Half Day Leave for Job Interview

Subject: Half Day Leave for Interview

Dear [Principal/Professor's Name],

I request half day leave on [Date] from [Time] to attend a job interview. This career opportunity requires my presence during college hours.

I'll attend morning lectures and coordinate with classmates for afternoon notes. This aligns with my final year placement activities.

Please approve this half day academic leave.

Respectfully, [Student Name]

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7. Half Day Leave for House Shifting

Subject: Half Day Leave for House Shifting

Dear [Manager's Name],

I need half day leave on [Date] from [Time] for house shifting activities. The movers are scheduled during these hours and require my supervision.

I'll complete morning tasks and ensure all project updates are shared with the team. [Colleague's Name] will handle any urgent matters.

Please approve this half day leave for relocation.

Best regards, [Your Name]

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8. Half Day Leave for Vehicle Registration

Subject: Half Day Leave for Vehicle Registration

Dear [Manager's Name],

I request half day leave on [Date] from [Time] for vehicle registration work at the RTO office. This requires personal presence during office hours.

All urgent deliverables will be completed beforehand. I'll be reachable for any critical issues during the procedure.

Please approve this half day leave for official documentation.

Thank you. Best regards,

9. Half Day Leave for Wedding Shopping

Subject: Half Day Leave for Wedding Preparation

Dear [Manager's Name],

I request half day leave on [Date] from [Time] for wedding shopping and preparation work. This requires visiting multiple vendors during business hours.

[Colleague's Name] will cover my responsibilities. I've completed priority tasks and updated all project statuses for the team.

Please approve this half day leave for wedding preparation.

Best regards,

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10. Half Day Leave for Legal Documentation

Subject: Half Day Leave for Legal Work

Dear [Manager's Name],

I need half day leave on [Date] from [Time] for urgent legal documentation work that requires visits to lawyer's office and registrar.

All morning meetings are rescheduled and [Colleague's Name] is briefed on urgent matters. I'll resume work after completing legal formalities.

Please approve this half day leave for legal requirements.

Best regards,

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11. Half Day Leave for Exam Preparation

Subject: Half Day Leave for Exam Preparation

Dear [Manager's Name],

I request half day leave on [Date] from [Time] for final preparation before my [Exam Name] tomorrow. This focused study time is crucial for optimal performance.

All work deliverables are completed ahead of schedule. [Colleague's Name] will handle any urgent client communications during my absence.

Please approve this half day leave for professional development.

Thank you for supporting my career growth.

Best regards,

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12. Half Day Leave for Child Care

Subject: Half Day Leave for Child Care Emergency

Dear [Manager's Name],

I need half day leave on [Date] from [Time] due to my child's sudden illness requiring immediate medical attention and care.

[Colleague's Name] is informed about urgent projects. I'll be available by phone for critical matters while attending to this family emergency.

Please approve this half day emergency leave.

Thank you for your understanding.

Best regards,

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7 Half Day Leave Application Samples - SMS, Phone & WhatsApp

1. WhatsApp Half Day Leave Message for Medical Appointment

WhatsApp Format:

"Hi [Manager's Name], need half day leave today from 2 PM for urgent medical appointment. Morning tasks completed. [Colleague's Name] covering urgent matters. Will be available on phone for critical issues. Please approve. Thanks! 🙏"

Follow-up Email: "As discussed on WhatsApp, confirming my half day leave from 2 PM today for medicalappointment. Will resume tomorrow with full attendance."

2. SMS Half Day Leave for Family Emergency

SMS Format:

"Dear [Manager's Name], requesting half day leave from 12 PM today due to family emergency. [Colleague's Name] informed about urgent work. Available at [phone] for critical matters. Will send formal email. Sorry for short notice. - [Your Name]"

Character Count: 147 (fits within SMS limit)

3. Phone Call Script for Half Day Leave

Phone Call Script:

Opening: "Hello [Manager's Name], this is [Your Name]. Hope you're doing well."

Request: "I'm calling to request half day leave today from [time] due to [brief reason - urgent personal work]. I've completed my morning deliverables."

Coverage: "[Colleague's Name] is aware and will handle any urgent matters that come up."

Availability: "I'll be reachable on my phone for any critical issues."

Closing: "Could you please approve this half day leave? I'll send a confirmation email right after this call. Thank you for understanding."

Follow-up: Send immediate email confirming the phone conversation.

4. WhatsApp Half Day Leave for Banking Work

WhatsApp Format:

"Good morning [Manager's Name] 🌅

Need half day leave tomorrow (Tuesday) from 10 AM to 2 PM for urgent banking work - loan documentation requires personal presence.

✅ Completed today's deliverables ✅ [Colleague's Name] briefed on pending tasks

✅ Available on phone for urgent matters

Please approve this half day leave. Will catch up on missed work immediately after. Thanks! 🙏"

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5. SMS Half Day Leave for School PTM

SMS Format:

"Hi [Manager's Name], requesting half day leave on [date] from 1 PM for my child's parent-teacher meeting. [Colleague's Name] covering afternoon tasks. Urgent deliverables completed. Available on phone. Please approve. Thanks - [Your Name]"

Character Count: 142

6. WhatsApp Half Day Leave for Interview

WhatsApp Format:

"Hi [Manager's Name],

Hope you're well! 😊

Requesting half day leave on Friday from 2 PM for a career opportunity interview.

✅ Morning meetings attended ✅ Priority projects completed

✅ [Colleague's Name] handling afternoon calls ✅ Available via phone for emergencies

This opportunity aligns with my professional growth. Please approve this half day leave.

Thank you for your support! 🙏"

7. SMS + Phone Call Combo for Emergency Half Day Leave

Step 1 - Immediate SMS: "Urgent: Need half day leave from now due to home emergency. [Colleague's Name] informed. Calling you now to explain. - [Your Name]"

Step 2 - Phone Call Script: "Hi [Manager's Name], I just sent you an SMS. I have a water leak emergency at home that needs immediate attention. I've informed [Colleague's Name] about the [specific project] and they can handle any urgent calls. I should be back tomorrow morning. Can you approve this emergency half day leave?"

Step 3 - Follow-up WhatsApp: "Thanks for approving my emergency leave on call. Emergency handled. Will be back tomorrow morning ready to catch up on missed work. Appreciate your understanding! 🙏"

Best Subject Lines for Half Day Leave

Professional Formats:

• "Half Day Leave Application"
• "Half Day Leave Request - [Date]"
• "Application for Half Day Leave"
• "[Morning/Afternoon] Half Day Leave Request"

Specific Reason Formats:

• "Half Day Medical Leave Application"
• "Half Day Leave for Personal Work"
• "Half Day Emergency Leave Request"
• "Half Day Leave for [Specific Reason]"

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Half Day Leave application FAQs

1. How to leave work halfway through the day?

Submit a half-day leave application to the manager first. Complete urgent morning tasks—brief colleague on afternoon responsibilities. Set out-of-office reply. Inform the team about early departure. Leave after receiving approval.

Steps: Apply formally, complete tasks, brief team, set auto-reply, get approval, leave professionally.

2. What does a half day mean at work?

A half-day means working 50% of the standard work hours. Typically, 4 hours from an 8-hour workday. Morning half-day: 9:00 AM to 1:00 PM. Afternoon half-day: 1:00 PM to 5:00 PM. Lunch break inclusion varies by company policy.

Definition: 4 hours of an 8-hour workday, either morning or afternoon session.

3. How do I write an out of office message for a half-day leave?

Write: "I'm out of office from [time] on [date] for personal commitments. I will respond to emails upon my return on [return date/time]. For urgent matters, contact [colleague's name] at [email/phone]."

Template: "Out from [time] today. Back [return time]. Urgent matters: contact [colleague] at [contact]."

4. Can I leave work early without using leave?

No, leaving early requires a formal half-day leave application. Even a few hours' absence needs approval. Unauthorized early departure affects attendance records. Always get the manager's permission before leaving work premises early.

Rule: Always get formal approval for early departure, regardless of duration.

5. What is the difference between half day and early dismissal?

A half-day leave is planned, consisting of a 4-hour absence, with a formal application. Early dismissal is an unplanned departure due to an emergency. Half-day requires advance notice. Early dismissal needs immediate manager approval.

A half-day is planned with the application; early dismissal is for emergency departure.

6. How do I calculate half-day leave deduction from salary?

A half-day leave equals 0.5 days from the leave balance. Salary deduction: (Monthly salary ÷ total working days) × 0.5. Paid if leave balance is available. Unpaid if no leave balance remains.

Formula: Monthly salary ÷ working days × 0.5 = half-day deduction amount.

7. Do I need manager approval for half-day leave?

Yes, always need written manager approval for half-day leave. Even if company allows flexible hours, formal permission required. Submit application via email, HR system, or written format as per policy.

Requirement: Manager approval mandatory for all half day leave requests regardless of company flexibility.

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Conclusion on Half Day Leave Application

In conclusion, writing practical half-day leave applications requires clear communication and professional formatting. Moreover, proper planning ensures workplace operations continue smoothly during the partial absences. Furthermore, understanding company policies and legal requirements protects employee and employer interests. Therefore, clear communication remains essential for approval, whether requesting morning leave, afternoon absence, or specific timing arrangements. Additionally, proper work coverage and team coordination demonstrate professionalism and responsibility.