Leave Application Due to Pollution and Rain

Nov 9, 2025by Eduyush Team

Leave Application Due to Pollution and Rain: Full Guide with Samples

Leave application due to pollution and rain is becoming increasingly relevant as extreme weather and poor air quality affect daily life. Whether you're a student or an employee, knowing how to write a precise and professional leave application can help you communicate your situation effectively and responsibly.

🌫️ Why Write a Leave Application for Pollution and Rain?

With rising air pollution levels and unpredictable rainfall, many individuals face health risks and transportation challenges. Here's why a leave letter due to weather and health concerns is essential:

Protects your health (especially if you have asthma or respiratory issues)
Avoids commuting in dangerous conditions
Demonstrates responsibility and clear communication with the school or office
Keeps records clean and formal

📋 Essential Elements of a Leave Application

When drafting your leave letter, be sure to include the following:

Date
Recipient’s designation
Subject line
Reason for leave (pollution, rain, or both)
Number of days required
Contact information
Gratitude and closing

5 Samples to help you Ace your One Day Leave Application

Leave Application Due to Heavy Rain

To School Principal – Heavy Rain Leave

Subject: Leave Application Due to Heavy Rain

Respected Principal,

I am [Your Name], a student of Class [X] at your school. Due to persistent heavy rainfall in our area, the roads are flooded, making commuting extremely unsafe. My parents have advised me to stay indoors to avoid any risk.

Therefore, I request a one-day leave on [Date]. I assure you that I will catch up on any lessons I missed.

I appreciate your understanding.

Yours sincerely,

[Your Name]

Also read our comprehensive blog with formats on how to apply for leave application from office

To College Professor – Rain Disruption

Subject: Leave Request Due to Severe Rainfall

Dear Professor [Last Name],

I hope you're well. I am [Your Name], enrolled in the [Department Name] program for the [Year/Semester].

The ongoing heavy rain in my locality has caused waterlogging and disrupted transport facilities. As a result, I will be unable to attend classes on [Date].

Kindly grant me leave for the day. I will stay updated with lecture notes from my peers.

Sincerely,

[Your Name] [Student ID][Phone/Email]

Casual Leave Application: The Secret to a Guilt-Free Day Off

To HR / Reporting Manager – Office Leave Due to Rain

Subject: Leave Request Due to Flooded Roads and Heavy Rain

Dear [Manager's Name],

I would like to inform you that I will be unable to attend work on [Date] due to the excessive rainfall in my area. The roads are waterlogged, and local transportation services are non-functional, making commuting unsafe.

I request your kind approval for a day’s leave. I will coordinate remotely if urgent work arises.

Warm regards,

[Your Full Name][Employee ID] [Department]

Leave Application Due to Severe Air Pollution (High AQI)

To School Principal – Health Leave Due to AQI

Subject: Sick Leave Due to Severe Air Pollution

Respected Principal,

I am [Your Name], a student of Class [X] at your school. Over the last few days, the Air Quality Index (AQI) in our area has risen above 400, categorized as 'Severe'. As I suffer from mild asthma, my doctor has advised strict indoor confinement to avoid exposure.

Hence, I request leave from school for [Date(s)] on medical grounds. A doctor’s note can be submitted upon request.

I appreciate your consideration.

Yours sincerely,[Your Name][Roll Number][Parent’s Contact, if applicable]

To College – Medical Leave Due to Pollution Exposure

Subject: Leave Application for Health Issues Due to Air Pollution

Dear [Professor/Dean’s Name],

I hope you're doing well. I'm [Your Name], currently studying in [Department Name], [Year].

The alarming rise in AQI levels has affected my breathing, triggering symptoms like headaches and fatigue. My physician has recommended rest and minimum outdoor exposure.

I kindly request leave from [Start Date] to [End Date] and will ensure that I catch up on lectures and assignments.

Sincerely, [Your Name]

[Student ID] [Email/Phone]

Also read our blog on how to apply to principal for sick leave for your child with 8+ formats

To Office – Sick Leave Due to Pollution-Related Health Issue

Subject: Sick Leave Request Due to High AQI and Health Concerns

Dear [Manager’s Name],

I am writing to inform you that I am experiencing health discomfort due to the inferior air quality. The AQI in my region has been hovering around 450 (severe), and my doctor has advised me to avoid outdoor exposure for the next 2 days.

I request sick leave from [Start Date] to [End Date]. I will remain accessible via email for any urgent tasks.

Best regards,

[Your Name] [Employee ID] [Department Name]

Quick Tips to Customize

Replace [Date], [Your Name], [Department] as per your details.
For students, attaching a doctor’s note can add authenticity.
For working professionals, offering to be accessible remotely adds to their responsibilities.

Tips to Write an Effective Leave Application

Here are some tips that will make your leave letter more effective:

Be specific about the reason (e.g., AQI level, weather alert)
Keep it short and polite
Use formal tone and structure
Mention the exact dates of leave
Attach proof if necessary (e.g., doctor’s note, pollution level screenshot)

When Should You Use This Leave Application?

You should submit a leave request due to pollution and rain in situations like:

Government-issued air quality alerts
Medical conditions worsened by pollution
Flooded roads or unsafe travel conditions
Local weather warnings by authorities

Why Pollution and Rain-Based Leave Requests Are Increasing

As climate change worsens, cities face:

AQI levels above 400
Flash floods during monsoons
Respiratory outbreaks during smog seasons

Thus, HR departments and schools now expect formal requests that clearly document these reasons. Being proactive helps maintain transparency and keeps your record clean.

For HR and School Admins: How to Handle These Leaves?

Have a leave policy that includes weather-related absences
Use an online leave management system to track patterns
Educate employees and students on safe commuting practices

Final Thoughts

In summary, a well-written leave application due to pollution and rain ensures you communicate your situation professionally while prioritizing your health. Whether it's a school absence or workplace leave, a structured letter helps maintain formality and shows respect for institutional processes.

Back to Formats and templates

Leave application Questions? Answers.

Formats of leave applications

How do I write a leave application for personal reasons without disclosing sensitive details?

Keep the application general but professional. Use phrases like:
"I am requesting leave from [start date] to [end date] due to personal reasons. I have made arrangements to manage my responsibilities in my absence."Avoid providing unnecessary details while ensuring professionalism.

How far in advance should I submit a leave application?

For planned leaves, submit your application at least 1-2 weeks in advance. This allows adequate time for approval and task delegation. For emergencies, inform the concerned authority immediately via email, phone, or in person.

How do I address last-minute leave requests due to emergencies?

Begin with an apology for the short notice.
Clearly state the emergency and the dates for the leave.
Offer to handle urgent tasks remotely or delegate them.
Example:
"Due to an unforeseen family emergency, I request leave for [specific dates]. I apologize for the short notice and will ensure essential tasks are managed in my absence."

Can I take a leave of absence for maternity or paternity leave?

Yes, most employers are required to provide maternity and paternity leave to eligible employees. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

Can I take a leave of absence for military service?

Yes, employees who are called to active military duty are entitled to take a leave of absence for military service. The specific terms of the leave, including the duration and whether it is paid or unpaid, may vary depending on the employer and the individual's situation.

How do I request a leave of absence from work?

To request a leave of absence, you should first check with your employer to see what their policies and procedures are for taking time off. In most cases, you will need to submit a written request for leave to your supervisor or HR department. Be sure to include the reason for your leave, the dates you plan to be out, and any other relevant information.

Can I take a leave of absence for personal reasons?

Yes, in most cases you can take a leave of absence for personal reasons. However, the specific reasons for which you are allowed to take time off will vary depending on your employer's policies and the laws in your state. For example, some employers may allow you to take time off for personal reasons such as to care for a sick family member, while others may only permit leaves for medical reasons.

What happens to my benefits while I am on leave?

Whether your benefits will continue while you are on leave will depend on the specific policies of your employer and the laws in your state. In some cases, your employer may continue to provide benefits such as health insurance and paid time off during your leave, while in other cases, you may need to pay for these benefits yourself or they may be suspended during your leave.

Do I have to pay taxes on my leave pay?

Whether you will have to pay taxes on your leave pay will depend on the specific type of leave you are taking and the laws in your country.

For example, if you are taking a leave under the Family and Medical Leave Act (FMLA) in the US, the pay you receive during your leave may be tax-free.

However, if you are taking a personal leave of absence without pay, you will not receive any pay and therefore will not have to pay taxes on it.

Leave Application Due to Pollution and Rain

Leave Application Due to Pollution and Rain: Full Guide with Samples

🌫️ Why Write a Leave Application for Pollution and Rain?

📋 Essential Elements of a Leave Application