Leave Application for Personal Reasons (20 Samples)

Leave Application for Office for Personal Reasons (Format & Samples)

Sometimes, you need to take a break from work — not for vacation or sickness, but for reasons that are simply personal. You may not want (or need) to share the full details, but it’s still important to apply for leave respectfully and professionally.

This post helps you write a leave application for office for personal reasons — whether it's for a one-day leave, family matter, short-term absence, or private personal commitments. You'll find 20+ ready-to-copy samples in different formats: formal letters, professional emails, and short WhatsApp or SMS messages.

Use these examples to write a leave application for office for personal reasons without oversharing your private situation, while still maintaining trust and transparency with your manager or HR.

What is a Leave Application for Personal Reasons?

A leave application for personal reasons is a formal letter, email, or message to your manager or HR, requesting time off from work due to a private or family-related matter that you prefer not to disclose in detail.

This could be for a personal commitment, urgent family issue, or unavoidable private matter — typically a one-day or short leave of absence that doesn’t fall under sick leave or official travel.

Common reasons include:

• Legal or government work
• Family obligations
• Mental health or emotional rest
• Personal emergencies
• House relocation

Key Elements of a Leave Application for Personal Reasons

Here’s how to write a respectful and professional leave letter or email for personal work:

• Clear subject line: E.g. Leave Application for Personal Reasons or One-Day Leave for Personal Work – [Your Name]
• Salutation: Use “Dear [Manager’s Name]” or “Respected Sir/Madam”
• Direct reason line: Briefly state “due to personal reasons” or “for personal commitments” without unnecessary details
• Leave duration + dates: Be specific – 1 day, 2 days, 4 days, etc.
• Handover details: Mention if you've delegated tasks or ensured coverage
• Contact during leave: Optional, but helpful – provide phone/email if you're reachable
• Polite closing: Request approval and thank your manager

One‑day leave (office, personal reasons)

Simple One‑Day Leave Application for Personal Work (Letter Format)

Subject: One‑Day Leave Application for Personal Work

Dear [Manager’s Name],

 I am writing to request one day’s leave from office on [Date] due to personal reasons. I have some urgent personal work that requires my presence and cannot be postponed.

I have completed my priority tasks for the day and shared a brief update with [Colleague’s Name] so that ongoing work is not affected in my absence. I will be reachable on my phone for any urgent clarification.

I kindly request you to grant me one‑day leave for personal reasons on the above‑mentioned date.

Sincerely,

Leave Application For Office. 12 Formats & samples

One‑Day Leave Email for Personal Reasons

Subject: One‑Day Leave Request for Personal Reasons – [Date]

Dear [Manager’s Name],

I hope you are doing well. I would like to request one day’s leave on [Date] due to personal reasons that need my immediate attention. I have completed today’s priority tasks and shared a brief handover note with [Colleague’s Name] so that work continues without interruption.

I will be available on phone and email for any urgent issues that may come up. I would be grateful if you could approve this one‑day personal leave request.

Best regards, [Your Name]

One‑day casual leave for family reasons (with more nuance)

Subject: Casual Leave for Personal Family Reasons – [Date]

Dear [Manager’s Name],

I am writing to apply for casual leave for one day on [Date] due to an important family‑related personal reason. The situation requires my presence at home for that day, and I will therefore not be able to attend the office.

In anticipation of this, I have ensured that:

• All deliverables scheduled for [Date] are either completed or rescheduled.
• [Colleague’s Name] is aware of my open items and has access to the relevant files and emails.

I will monitor my messages and remain reachable in case any urgent work issue arises.

Kindly consider this leave application for office for personal family reasons and grant approval.

Sincerely, [Your Name]

2–5 days leave (personal reasons)

2‑days leave application for urgent personal reasons (richer detail)

Subject: Request for 2‑Days Leave for Personal Reasons – [Start Date] to [End Date]

Dear [Manager’s Name],

I am writing to request two days’ leave from [Start Date] to [End Date] due to urgent personal reasons that require me to travel and be physically present. The circumstances are personal in nature, and I would prefer to keep the details confidential, but I assure you that this absence is necessary.

To minimise the impact on our team:

• I have cleared all high‑priority items scheduled before and during these two days.
• I have created a short handover document outlining the status, next actions and key contacts for each of my active tasks.
• I have walked through this handover with [Colleague’s Name], who has kindly agreed to be the first point of contact in my absence.

I will remain reachable on phone and email for any critical escalation or decision that cannot wait until my return.

I request you to approve this 2‑days leave application for personal reasons and confirm the dates so that I can finalise my arrangements.

Thank you for your understanding and support.

Sincerely, [Your Name]

4‑days leave application for personal work and travel

Subject: 4‑Days Leave Application for Office for Personal Reason

Dear [Manager’s Name],

I would like to request four days’ leave from [Start Date] to [End Date] for personal work and related travel. I need to visit my hometown to complete certain legal and administrative formalities, and this period has been fixed in coordination with external parties.

In preparation for this leave, I have:

• Completed all deliverables falling due before [Start Date].
• Updated our shared tracker with the progress and next steps for each ongoing project.
• Provided [Colleague’s Name] with the required background and documents for any items that may come up in my absence.

Where connectivity allows, I will respond to urgent calls or emails and support the team remotely if needed.

I kindly request you to grant me this 4‑days leave application for office for personal reason and oblige.

Sincerely, [Your Name]

5‑days leave application for office for personal reason (strong handover)

Subject: 5‑Days Leave Application for Office for Personal Reason

Dear [Manager’s Name],

I am writing to request five days’ leave from [Start Date] to [End Date] due to personal reasons involving family commitments and important personal work. These matters are time‑sensitive and require me to be away from the office for a short period.

To ensure continuity of work while I am on leave, I have taken the following steps:

• Completed urgent tasks and submitted all deliverables due before my leave.
• Created a detailed handover note listing the status, owners and deadlines for each active task.
• Discussed this handover with [Colleague’s Name] and shared all necessary documents, access rights and email threads.

During this period, I intend to monitor my messages regularly and will be available for any critical discussions or approvals, subject to network availability.

I respectfully request you to approve this 5‑days leave application for office for personal reason and confirm the dates.

Thank you very much for your consideration.

Sincerely, [Your Name]

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Personal leave of absence (longer, more serious but still private)

Personal leave application for family matters 

Subject: Personal Leave Application for Family Reasons – [Start Date] to [End Date]

Dear [Manager’s Name],

I am writing to request a short personal leave of absence from [Start Date] to [End Date] due to important family reasons. Without going into sensitive detail, I can share that an immediate family member currently needs my support, and my presence has become necessary for a few days.

Understanding the impact that any leave can have on team workload, I have planned this as carefully as possible:

• All time‑critical tasks assigned to me have been completed or re‑allocated.
• I have prepared and shared structured handover notes summarising project status, dependencies and next steps.
• I have coordinated with [Colleague’s Name], who has kindly agreed to act as my primary backup during this period.

I will review my emails periodically and remain reachable for urgent matters that genuinely require my involvement.

I sincerely request you to approve this personal leave application for family reasons and would be grateful for your understanding.

Sincerely,

[Your Name]

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Leave of absence for personal reasons (confidential, professional style)

Subject: Request for Leave of Absence for Personal Reasons

Dear [Manager’s Name],

I am writing to formally request a leave of absence from [Start Date] to [End Date] for personal reasons. I am currently dealing with circumstances that require my focused attention outside of work, and after careful thought I believe it is best to step away temporarily rather than risk impacting the quality of my deliverables.

To support the team during my absence, I have:

• Completed high‑priority assignments that were nearing their deadlines.
• Documented the status of all ongoing projects and shared a clear transition plan.
• Discussed workload re‑distribution with [Colleague’s Name], who has agreed to cover my most critical responsibilities while I am away.

I intend to stay in periodic contact and will be available for essential decisions or clarifications wherever possible.

I respectfully request your approval for this leave of absence for personal reasons and appreciate your understanding of the need to keep the specifics confidential.

Sincerely,

[Your Name]

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Email‑style personal leave templates

Short personal leave email to manager (polished)

Subject: Leave Application for Personal Reasons – [Dates]

Dear [Manager’s Name],

I hope you are well. I would like to request leave from [Start Date] to [End Date] due to personal reasons that require my attention. I have planned this in such a way that urgent deliverables are handled before my absence and remaining tasks are clearly delegated.

I have shared an updated task list and handover details with [Colleague’s Name], who has kindly agreed to support in my absence. I will stay available via email and phone should any urgent issue arise.

I would appreciate your approval of this personal leave application.

Best regards,

[Your Name]

Personal reasons leave mail with detailed handover

Subject: Personal Leave Request and Handover Plan – [Dates]

Dear [Manager’s Name],

I am writing to request leave from [Start Date] to [End Date] for personal reasons. This is a matter that I have been managing alongside my work for some time, but the next few days will require focused attention, making a brief absence from the office necessary.

To ensure our projects continue to move forward smoothly, I have:

• Completed or advanced all tasks with near‑term deadlines.
• Prepared a succinct handover document outlining owners, due dates and open questions for each key task.
• Discussed this handover with [Colleague’s Name], who has agreed to be the main contact for my responsibilities while I am away.

I will regularly check my email during my leave and remain available for any critical discussions, approvals or clarifications that need my input.

I kindly request you to consider and approve this leave application for office for personal reasons.

Thank you for your understanding and support.

Sincerely,

[Your Name]

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More premium email/letter samples

Same‑day urgent personal leave (email)

Subject: Urgent Leave Application for Personal Reasons – [Today’s Date]

Dear [Manager’s Name],

Apologies for the short notice. I am dealing with an unforeseen personal matter today and will need to take the day off on [Date]. I understand the timing is not ideal, and I have quickly reviewed my tasks to minimise disruption.

I have:

• Completed the items that were close to deadline.
• Informed [Colleague’s Name] about the remaining tasks for today and shared all relevant files.

I will stay reachable on my phone for any urgent questions or approvals that cannot be postponed.

I request your understanding and approval for this urgent leave application for office due to personal reasons.

Sincerely, [Your Name]

Personal leave for house shifting / relocation

Subject: Leave Application for Personal Reasons (House Shifting)

Dear [Manager’s Name],

I am writing to request leave from [Start Date] to [End Date] due to personal reasons related to house shifting.The movers and utility providers have scheduled this period for packing, shifting and setup, and my presence is required throughout.

To ensure continuity of work:

• I have advanced all tasks with imminent deadlines and documented the status of ongoing work.
• I have shared a clear transition plan and documents with [Colleague’s Name], who has kindly agreed to handle any time‑sensitive tasks in my absence.

I will check my email regularly and remain available for critical matters where my input is necessary.

I kindly request you to approve this leave application for personal reasons and confirm the dates.

Sincerely, [Your Name]

Personal leave for legal / bank / documentation work

Subject: Leave Application for Personal Work – [Dates]

Dear [Manager’s Name],

I wish to apply for leave from [Start Date] to [End Date] for personal work involving important legal and banking formalities. The appointments for these processes have been fixed in advance and require me to be present in person.

In preparation for this, I have:

• Completed or handed over all urgent deliverables.
• Shared detailed notes and timelines for my active tasks with [Colleague’s Name].

I will remain reachable on my phone for any high‑priority queries.

I request you to kindly approve this personal work leave application for office.

Sincerely,

[Your Name]

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10. Leave Request Message for Personal Reason (Short, Professional)

Text Message Format: For WhatsApp, Teams, Slack, or internal portals.

Hi [Manager],

I’d like to request a day off on [Date] due to a personal reason. I’ve informed [Colleague] to handle any urgent issues in my absence. I’ll resume work the following day and can check messages if something urgent comes up.

Thanks for understanding!

— [Your Name]

WhatsApp / SMS style messages for personal leave

Same‑day short personal leave message

Hi [Sir/Ma’am], apologies for the short notice. I’m dealing with a personal matter today and need to take the day off. I’ll ensure all pending work is covered once I’m back. Kindly treat this as my one‑day leave for personal reasons. – [Name]

Multi‑day personal leave message (planned)

Good morning [Sir/Ma’am]. I’d like to request leave from [Start Date] to [End Date] due to personal reasons. I’ve aligned with [Colleague’s Name], who will manage my key tasks while I’m away. Please let me know if this personal leave request can be approved. – [Name]

Short message for family‑related personal leave

Dear [Sir/Ma’am], due to important family reasons, I need to take leave from office on [Date]. I’ve updated [Colleague’s Name] on my tasks. Kindly approve this personal leave for family reasons. – [Name]

Short message for 2‑days personal work

Hello [Sir/Ma’am], I need 2 days’ leave from [Start Date] to [End Date] for urgent personal work. My pending tasks have been handed over to [Colleague’s Name]. Please approve this 2‑day personal leave. – [Name]

Out‑of‑office / status message (optional but strong add‑on)

Out of office message for personal leave

Thank you for your email. I am currently out of the office on approved personal leave from [Start Date] to [End Date] and will have limited access to email. For urgent matters, please contact [Colleague’s Name] at [Email/Phone]. I will respond to other messages as soon as possible after my return.

Best Practices When Mentioning Personal Reasons

Keep your message respectful and strategic. Here’s what works best:

• It's okay to use vague language like “personal reasons” or “family commitments”.
• Avoid oversharing sensitive or emotional details. Keep it professional.
• Always include dates, duration, and handover details if possible.
• Use polite language — even on WhatsApp/SMS.
• For repeated or long leave, consider speaking to your manager personally.

FAQs on Leave Application for Personal Reasons

Q1: How do I write a leave application for office for personal reasons?

Use a polite tone, mention the dates clearly, and simply state "due to personal reasons" or "personal work".

Q2: Is it okay to just write “personal reasons” in a leave letter?

Yes. Most HR policies allow that — especially for short or casual leave.

Q3: How do I write a simple one‑day leave application for personal work?

Use a short email or message: “I request leave for [Date] due to personal work. Kindly approve.”

Q4: What should I avoid mentioning in a personal leave application?

Avoid emotional oversharing or irrelevant private details — keep it respectful and work-focused.

Q5: Can I send a WhatsApp message instead of a formal leave letter?

For short leave or urgent updates, yes. But follow up with a formal email if possible.

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Final Thoughts

Writing a respectful and well-formatted leave application for office for personal reasons ensures that your time off is approved smoothly while maintaining workplace professionalism. Whether you're requesting one day or one month, using the right tone, structure, and templates makes all the difference.

Remember: clear communication earns trust — and the samples above are crafted to help you do just that.

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