Leave Application for Out of Station: 20+ Samples for Office, School, Hostel & Govt (2026)

A leave application for out of station is a short, formal request for time off because you'll be travelling away from the city where you work or study. It should state your travel dates, where you're going, a brief reason, who will cover your work or how you'll catch up, a contact number while you're away, and your return date. Give at least three to five days' notice for planned trips, and more if you need train or flight tickets during busy seasons.

Quick Template: Out of Station Leave Application

Subject: Leave Application for Out of Station, [Start Date] to [End Date]

Dear [Manager's Name],

I would like to request leave from [start date] to [end date] ([number] working days) as I will be travelling out of station to [city] for [brief reason, e.g. a family function].

I will complete my pending work before I leave, and [colleague's name] will handle anything urgent. I can be reached on [phone number] while I'm away and will resume work on [return date].

Thank you for considering my request.

Regards,
[Your Name]
[Designation / Employee ID]

Choose Your Format

• Format and what to include
• Office: standard · 1 day · 2 days · 1 week · native place · available remotely · extension · email · WhatsApp/Slack
• Government: station leave permission
• School & college: from parents · student · going to village · hostel to warden · college · teacher
• Hindi: विद्यालय · कार्यालय
• FAQ

Out of Station Leave Application Format

1. Subject line — "Leave Application for Out of Station" with your dates.
2. Salutation — "Dear [Manager's Name]" for office; "Respected Sir/Madam" for school, college or government.
3. Request — leave dates, number of days and destination city.
4. Reason — one line: family function, visiting your hometown, a wedding, medical treatment.
5. Cover plan — who handles your work, or how you'll catch up on classes.
6. Contact while away — a phone number, and for government staff, your address during leave.
7. Close — thank the reader, give your return date and sign with your name and ID or class.

Out of Station Leave Application for Office

From:
[Your Name]
[Designation], [Department]
[Employee ID]

Date: [Date]

To:
[Manager's Name]
[Designation], [Company Name]

Subject: Leave Application for Out of Station, [Start Date] to [End Date]

Dear [Manager's Name],

I would like to request leave from [start date] to [end date] as I will be travelling to [city] with my family for [reason]. The trip includes travel time on both days.

I will complete the deliverables due during this period before I leave, and I have briefed [colleague's name] on client queries and urgent tasks. A handover note is available in [tracker/shared folder].

I can be reached on [phone number] for anything critical and will resume work on [return date]. Thank you for considering my request.

Regards,
[Your Name]

1 Day Out of Station Leave Application

Subject: One Day Leave on [Date] – Out of Station

Dear [Manager's Name],

I would like to request leave on [date] as I need to travel to [city] for [reason]. My work for the week is on track, and [colleague's name] will cover anything urgent. I'll be back on [next working day].

Thank you,
[Your Name]

2 Days Leave Application for Out of Station

Subject: 2 Days Leave Request – Out of Station, [Date] and [Date]

Dear [Manager's Name],

I would like to request leave on [date] and [date] as I will be travelling to [city] to attend [a family event]. I will resume work on [return date].

I have completed my assigned tasks and shared updates with [colleague's name], who will handle urgent matters. I'll be reachable on my phone for anything critical.

Thank you,
[Your Name]

1 Week Out of Station Leave Application

Subject: Leave Application for One Week – Out of Station

Dear [Manager's Name],

I would like to request leave for one week, from [start date] to [end date], as I will be travelling to [city] for [reason].

Before leaving, I will complete [key deliverables] and hand over [ongoing projects] to [colleague's name], with a written status note. I'll check email once a day for anything urgent and will return on [return date].

Thank you for considering my request.

Regards,
[Your Name]

Leave Application for Going to Native Place

Subject: Leave Application to Visit Native Place

Dear [Manager's Name],

I would like to request leave from [start date] to [end date] to visit my native place, [town/village], for [reason, e.g. a family function / to see my parents]. The dates include [number] days of travel each way.

[Colleague's name] will handle my urgent work, and I'll be reachable on [phone number], though mobile coverage may be patchy while I'm travelling. I will rejoin on [return date].

Regards,
[Your Name]

Out of Station but Available Remotely

Subject: Working Remotely from [City], [Start Date] to [End Date]

Dear [Manager's Name],

I will be out of station in [city] from [start date] to [end date] for [reason]. Instead of taking leave, I'd like to work remotely during these dates. I'll be available during regular hours, attend meetings online and keep my usual deadlines. I'd take leave only on [specific date], when I'll be travelling.

Please let me know if this works.

Regards,
[Your Name]

Extension of Leave While Out of Station

Subject: Request to Extend Leave until [New Date]

Dear [Manager's Name],

I am currently out of station on approved leave until [original end date]. Due to [reason, e.g. a cancelled train / a family emergency], I'm unable to return as planned and request an extension of [number] days, until [new end date].

[Colleague's name] is aware and continues to cover my urgent work, and I'm available on phone and email. I will rejoin on [new return date]. I apologise for the inconvenience.

Regards,
[Your Name]

Out of Station Leave Email

Subject: Leave Request: Out of Station, [Start Date]–[End Date] | [Your Name]

Hi [Manager's Name],

I'd like to take leave from [start date] to [end date] as I'll be travelling to [city] for [reason]. [Colleague's name] will cover [key responsibility], and I've updated the tracker with my work status. I'll set an out-of-office reply and will be on my phone for anything urgent.

Thanks,
[Your Name]

Set up your auto-reply with our out of office message templates.

Out of Station Leave Message (WhatsApp or Slack)

Hi [Manager], I need leave from [date] to [date] as I'll be travelling out of station to [city]. [Colleague] will cover urgent work, and I'll apply on the HR portal too. Please let me know if that's okay. Thanks!

For more short messages, see our WhatsApp leave message to boss examples.

Station Leave Application for Government Employees

Many government offices, PSUs and defence establishments require permission before an employee leaves their headquarters, even over a weekend or holiday. This is usually called station leave or permission to leave headquarters, and it asks for your address and phone number during the absence.

To,
[Designation of Controlling Officer],
[Office / Department Name],
[City]

Date: [Date]

Subject: Application for Station Leave / Permission to Leave Headquarters

Respected Sir/Madam,

I, [your name], [designation], request permission to leave headquarters from [date and time] to [date and time] to travel to [city] for [personal reason]. [This period includes [holiday/weekend] and [number] days of casual leave, for which I have applied separately.]

All urgent files have been cleared, and [colleague's name and designation] will attend to any urgent work in my absence.

My address and contact number during this period will be:
[Full address]
Phone: [number]

I request you to kindly grant permission.

Yours faithfully,
[Name]
[Designation], [Employee/PF Number]

Rules and forms differ by department — check whether your office uses a prescribed station leave form.

Out of Station Leave Application for School from Parents

To,
The Principal,
[School Name],
[City]

Date: [Date]

Subject: Leave Application for [Child's Name], Class [Class and Section]

Respected Sir/Madam,

I request leave for my [son/daughter], [child's name], of Class [class and section], from [start date] to [end date], as our family will be travelling out of station to [city] for [reason]. [He/She] will therefore be unable to attend school on these days.

We will make sure [he/she] completes the homework, notes and assignments missed after returning.

Thanking you.

Yours sincerely,
[Parent's Name]
Phone: [number]

Student Leave Application for Going Out of Station

To,
The Principal,
[School Name]

Subject: Application for Leave – Out of Station

Respected Sir/Madam,

I am [your name], a student of Class [class and section]. I request leave from [start date] to [end date] as I will be travelling out of station with my family to [city].

I will collect notes from my classmates and complete any missed work after I return.

Thanking you.

Yours obediently,
[Your Name]
Roll No.: [Roll Number]

Need leave for illness instead? See our application to the principal for sick leave.

Leave Application for Going to Village

To,
The Principal,
[School Name]

Subject: Leave Application for Going to Village

Respected Sir/Madam,

I request leave for my [son/daughter], [child's name], of Class [class], from [start date] to [end date], as we will be travelling to our native village, [village name], to attend [a family ceremony / meet our grandparents].

[He/She] will complete the missed lessons and homework promptly after returning.

Yours sincerely,
[Parent's Name]

Hostel Leave Application to Warden for Going Home

To,
The Warden,
[Hostel Name], [College/School Name]

Date: [Date]

Subject: Application for Leave to Go Home

Respected Sir/Madam,

I am [your name], a resident of Room [number], studying in [course/class]. I request permission to leave the hostel from [date and time] to [date and time] to visit my home in [city] for [reason].

My [father/mother/guardian], [name], is aware of this trip and can be contacted on [phone number]. I will return to the hostel by [date and time].

Kindly grant me permission.

Yours obediently,
[Your Name]
Room No.: [Number]

Out of Station Leave Application for College

To,
The Head of Department,
[Department], [College Name]

Subject: Leave Application – Out of Station

Respected Sir/Madam,

I am [your name], a [year/semester] student of [course], Roll No. [roll number]. I request leave from [start date] to [end date] as I need to travel to [city] for [reason]. I will catch up on the lectures I miss and submit pending assignments by [date].

Yours sincerely,
[Your Name]

Teacher Leave Application for Out of Station

To,
The Principal,
[School Name]

Subject: Leave Application – Out of Station

Respected Sir/Madam,

I request leave from [start date] to [end date] as I need to travel out of station to [city] for [reason].

I have shared lesson plans and worksheets with [colleague's name], who will take my classes, and briefed students on assignments to complete in my absence. I will resume duty on [return date].

Yours sincerely,
[Your Name]
[Subject Teacher]

Out of Station Leave Application in Hindi – बाहर जाने के लिए छुट्टी का आवेदन

विद्यालय के लिए बाहर जाने हेतु छुट्टी का प्रार्थना पत्र

सेवा में,
प्रधानाचार्य महोदय/महोदया,
[विद्यालय का नाम],
[शहर]

दिनांक: [दिनांक]

विषय: शहर से बाहर जाने हेतु अवकाश के लिए प्रार्थना पत्र

महोदय/महोदया,

सविनय निवेदन है कि मैं आपके विद्यालय की कक्षा [कक्षा] का छात्र/छात्रा हूँ। मुझे अपने परिवार के साथ [कारण] के लिए [शहर/गाँव] जाना है। अतः कृपया मुझे दिनांक [ ] से [ ] तक अवकाश प्रदान करने की कृपा करें।

लौटने के बाद मैं छूटा हुआ कार्य पूरा कर लूँगा/लूँगी।

धन्यवाद।

आपका आज्ञाकारी शिष्य / आपकी आज्ञाकारिणी शिष्या
नाम: [नाम]
कक्षा: [कक्षा]
अनुक्रमांक: [अनुक्रमांक]

कार्यालय के लिए बाहर जाने हेतु अवकाश आवेदन

सेवा में,
प्रबंधक महोदय/महोदया,
[कंपनी का नाम]

दिनांक: [दिनांक]

विषय: शहर से बाहर जाने हेतु अवकाश आवेदन

महोदय/महोदया,

सविनय निवेदन है कि मैं [विभाग] में [पद] के रूप में कार्यरत हूँ। [कारण] के लिए मुझे दिनांक [ ] से [ ] तक [शहर] जाना है। मेरी अनुपस्थिति में [सहकर्मी का नाम] मेरे ज़रूरी कार्य संभालेंगे, और आवश्यकता पड़ने पर मैं फ़ोन [नंबर] पर उपलब्ध रहूँगा/रहूँगी।

कृपया मेरा अवकाश स्वीकृत करने की कृपा करें।

भवदीय,
[नाम]
[कर्मचारी आईडी]

Tips for Getting Out of Station Leave Approved

Give enough notice. Three to five days is fine for a short personal trip; give one to two weeks for longer trips or peak travel seasons like Diwali and summer holidays.

Include travel time. If you'll spend a day on a train each way, include those days so you aren't asking for an extension later.

Always leave a contact number. It reassures your manager or school, and government offices usually require it.

Pair leave with weekends and holidays. A day or two of leave next to a weekend often covers a short trip. For festival trips, see our festival leave application guide and 2026 leave planner.

Related Leave Application Formats

• Leave application format — for any reason
• Leave application for office
• Leave application for festivals
• One day leave application
• Leave application for urgent work
• Leave application for fever
• Application to principal for sick leave

Out of Station Leave Application FAQ

What does "out of station" mean?

"Out of station" is an Indian English phrase meaning you are away from the city or town where you normally live or work. In international English, "travelling out of town" or "away from the city" means the same thing.

How do I write an out of station leave application for office?

Use a subject line with your dates, address your manager, state your leave dates and destination, give a one-line reason, name who will cover your work, add a contact number and your return date, and close politely.

What should I mention in an out of station leave application?

Your travel dates, destination city, a brief reason, your cover arrangements, a phone number while you're away and your return date. Government employees should also include their full address during the leave.

How much notice should I give for out of station leave?

Three to five days for a short personal trip, and one to two weeks for longer trips or peak seasons. For emergencies, inform your manager as soon as possible and submit the formal application afterwards.

What is station leave for government employees?

Station leave is permission to leave your headquarters — even over a weekend or holiday. Many government offices, PSUs and defence units require it, along with your address and phone number during the absence.

How do I write a hostel leave application to go home?

Address the warden, give your name, room number and course, state the dates and times you'll leave and return, name your parent or guardian with their phone number, and request permission.