Leave Application for Vacation: 7 Sample formats

How to Write a Leave Application for Vacation: A Simple Guide

Leave application for vacation is the first step before you can enjoy your time off. Planning a vacation is exciting, but writing a clear and practical vacation leave application is essential to ensure that your request is approved without any issues. In this blog, we’ll guide you through the steps of writing a perfect leave application for vacation using simple language and easy-to-follow tips.

Why Is a Leave Application for Vacation Important?

Submitting a leave application for vacation is not just a formality; it’s important for several reasons:

• Official Record: Your application serves as an official leave request for vacation that is documented by your employer.
• Proper Planning: It allows your employer to plan for your absence, ensuring that your work is managed while you’re away.
• Professionalism: A well-written vacation leave application reflects your professionalism and respect for workplace policies.

How to Write a Leave Application for Vacation

How to Write a Leave Application for Vacation

Writing a vacation leave application requires clarity, politeness, and a formal tone. Here's a step-by-step guide:

1. Start with a Proper Subject Line: Example: "Request for Vacation Leave from [Start Date] to [End Date]"
2. Address the Recipient Appropriately: Use a formal salutation, e.g., "Dear [Manager’s Name] / [HR Manager’s Name]"
3. State the Purpose of the Leave: Clearly mention that the leave is for vacation and provide specific dates. Example: "I am writing to request vacation leave from 10th July 2025 to 16th July 2025 to spend time with my family."
4. Provide Relevant Details: Mention your leave duration and how you’ve planned to manage responsibilities. Example: I have ensured that all pending tasks will be completed before my leave, and I have delegated ongoing responsibilities to my colleague, [Colleague’s Name]."
5. Assure Accessibility (If Applicable): State if you’ll be available for urgent matters. Example: "During this period, I will remain accessible via email for any urgent issues."
6. Request Approval Politely: Use respectful language to seek approval. Example: "I kindly request your approval for this leave. Please let me know if any additional information or adjustments are required."
7. End with Gratitude: Express gratitude for their understanding. Example: "Thank you for considering my request. I appreciate your support."
8. Include Your Contact Information: End with your name, designation, and contact details.

Reasons for Vacation Leave

1. Family Reunion: Spending quality time with family members after a long time.
2. Health and Wellness: Taking a break to focus on mental and physical health.
3. Personal Commitments: Attending to critical personal matters requiring travel.
4. Travel Plans: Exploring a new destination or fulfilling a long-awaited travel plan.
5. Festive Celebrations: Participating in cultural or religious festivals with family.
6. Relaxation and Rejuvenation: Taking a break to rest and recharge.
7. Family Event: Attending a wedding, anniversary, or significant celebration.
8. Time with Children: Spending quality time with kids during their vacations.
9. Home Renovation: Overseeing repairs or renovations at home.
10. Moving Homes: Relocating to a new house or city.
11. Educational Purpose: Supporting family members in their academic or career pursuits.
12. Routine Break: Stepping away from work to maintain work-life balance.
13. Medical Reasons: Accompanying a family member for routine medical checkups.
14. Cultural Activities: Attending cultural or community events back home.
15. Seasonal Trip: Traveling during favorable seasons for leisure or relaxation.

7 Sample Leave Application for Vacation

Sample 1: Leave Application for Summer Vacation

To,
The Principal
[School/College Name]
[Address]

Subject: Application for Leave during Summer Vacation

Respected Sir/Madam,

I would like to request leave from [Start Date] to [End Date] (total [number] working days) on account of summer vacation plans with my family.

My parents reside in [Hometown], and I have planned to visit them along with my children during their school summer holidays. Additionally, we intend to visit a few religious places including [Temple/Religious site] as part of an annual family tradition.

During my absence, [Colleague's Name] from our team has kindly agreed to handle my responsibilities. Moreover, I have already completed all urgent tasks and updated the project status reports. I will also remain available on my mobile ([Your Number]) in case of any urgent queries.

I have ensured that my absence will not affect the workflow of our department. Furthermore, I will properly hand over all pending assignments before proceeding on leave.

I humbly request you to grant me leave for the mentioned period. I shall be highly obliged.

Thanking you in anticipation.

Yours sincerely,

Sample 2: Leave Application for Vacation in Office

To,
The HR Manager
[Company Name]
[Address]
Subject: Leave Application for Vacation

Dear Sir/Madam,

I am requesting leave for a short vacation from [start date] to [end date]. After dedicated work, this vacation will provide me with the necessary rest. The time away will help me recharge and return with renewed energy.

To ensure that my responsibilities are not disrupted, I have planned to hand over my tasks to [colleague's name], who will manage them in my absence. All ongoing projects will be updated and communicated before I leave, ensuring smooth continuity of work.

Please approve my leave application. Your support in this matter will be greatly appreciated.

Sincerely,
[Your Name]

[Contact Number]

Sample 3: Leave Application for Vacation to Manager

To,
[Manager's Name]
[Manager's Designation]
[Company Name]
[Address]

Dear [Manager's Name],

I am writing to request vacation leave from [Start Date] to [End Date], comprising [Number] working days. I plan to use this time for a much-needed personal break and to spend quality time with family.

During my absence, I have arranged for [Colleague's Name] to handle my ongoing projects and responsibilities. Additionally, I will complete all pending assignments before my departure and provide a detailed handover document to ensure smooth workflow continuation.

I remain accessible via email for any urgent matters, though I will have limited connectivity during certain portions of my trip. Furthermore, I have scheduled this leave during a relatively quiet period for our team to minimize any potential disruption.

I would appreciate your approval of this request and welcome any questions or concerns you might have. Moreover, I can adjust the dates slightly if needed to accommodate team requirements.

Thank you for considering my application.

Regards

Sample 4: Leave application for vacation in college

Subject: Leave Application for Vacation

Dear [Professor's Name],

I am writing to request leave from college for [Number] days, from [Start Date] to [End Date], due to a planned family vacation.

My family has arranged a trip to [Destination] during the semester break. This vacation coincides with several important family events, including my grandparents' anniversary celebration. Furthermore, this break will help me mentally refresh before the upcoming examination.

During my absence, I will contact my classmates to collect notes and assignments. Additionally, I have already spoken with my professors about any upcoming submissions and have arranged to submit my work either in advance or immediately upon return.

I assure you that I will promptly complete all academic requirements and catch up on missed lectures. Moreover, I will ensure that this absence does not affect my academic performance.

I kindly request your permission to take this leave and would be grateful for your favorable consideration.

Thanking you,

Sincerely,

[Your Name]
[Contact Number]

Sample 5: Leave application for vacation with family

To,
The HR Manager
[Company Name]
[Address]

Subject: Leave Application for Vacation with Family

Dear [Manager's Name],

I hope you are doing well. I am writing to request leave from [start date] to [end date] as I plan to take a vacation with my family. This time away is important for me to unwind and spend quality time with my loved ones.

To ensure a smooth workflow, I have completed all my tasks and coordinated with [colleague’s name] to manage any urgent responsibilities during my absence. Additionally, I will remain accessible via [preferred mode of communication] for any critical matters that may arise.

I kindly request your approval for this leave and plan to return to work on [expected return date].

Thank you for your consideration.

Sincerely,
[Your Name]
[Contact Number]

Sample 6: Leave application for vacation for school from parents

Subject: Leave Application for Vacation

Dear [Class Teacher's Name],

I hope you are doing well. I am writing to inform you that my child, [Child's Name], a student in [Grade/Class], will need to take leave from school from [start date] to [end date] as our family is planning a vacation during this period.

We believe this break will benefit [Child's Name], allowing [him/her] to spend quality time with family and return to school refreshed and ready to continue [his/her] studies. We will ensure that [he/she] catches up on any missed lessons or assignments upon returning.

Kindly request your understanding and approval for this leave. Please let us know if there are any specific assignments or materials that [Child's Name] should focus on during the absence.

Thank you for your consideration.

Sincerely

Sample 7: Vacation leave letter for personal reasons

Subject: Request for Vacation Leave

Dear [Manager’s Name],

I am writing to formally request vacation leave from June 10 to June 16, 2025, for personal reasons. During this period, I plan to attend to some personal matters and rejuvenate.

I have planned my tasks to ensure minimal disruption to the team. I will complete any pending assignments before my leave begins and delegate ongoing responsibilities to colleagues. Additionally, I will remain reachable via email or phone for urgent matters if required.

I request your approval for this leave. Please let me know if any further details or adjustments are necessary.

Thank you for your understanding and support.

Best regards,

Ravi Sharma

[Your Designation]

Tips for Writing

• Be Clear and Concise: Keep your letter short and to the point, making sure all necessary details are included.
• Use Polite Language: Always be polite and respectful in your tone.
• Double-Check Dates: Ensure the dates mentioned in your leave application for vacation are correct.
• Follow Company Policy: Make sure your application adheres to your company’s leave policies.

Conclusion

Writing a leave application for vacation is an important step in planning your time off. By following the steps and tips outlined in this guide, you can create a professional and effective vacation leave application that clearly communicates your needs and respects your workplace’s policies.

Remember, a well-written leave application not only helps you secure your time off but also ensures that your absence is managed smoothly, leaving no loose ends at work. So, go ahead and plan that vacation with confidence, knowing that your leave application for vacation is in order!

Other popular leave formats

1. Leave application for office
2. Leave application for school
3. Leave application for sick leave
4. Leave application for marriage
5. leave application for personal reasons
6. Maternity leave application
7. Leave application for sister marriage
8. Casual leave application
9. Leave application for 2 days
10. Leave application for urgent work
11. Application for sick leave to school
12. One day leave application
13. Half day leave application
14. Leave application for fever
15. Privilege leave
16. Leave letter for going to temple