Leave Application After Taking Leave: 20+ Samples for Office, School & Hindi (Already Taken Leave)

A leave application after taking leave — also called an application for leave already taken — is a letter you submit when you return, asking for days you were absent to be approved and recorded as leave. It's used when you fell ill, had an emergency, or informed your manager or school only by phone. Give the exact dates you were absent, a brief reason, whether you informed anyone at the time, any supporting document (such as a medical certificate), and a request to sanction or regularise the leave. Submit it on the day you return.

Quick Template: Application for Leave Already Taken

Subject: Application for Leave Already Taken, [Start Date] to [End Date]

Dear [Manager's Name],

I was absent from work from [start date] to [end date] due to [reason]. [I informed you by phone/message on (date).] I request you to kindly approve these [number] days as [sick/casual/earned] leave.

[I have attached a medical certificate for your reference.] I have resumed work today and am catching up on pending tasks.

Thank you for your understanding.

Regards,
[Your Name]
[Designation / Employee ID]

Choose Your Sample

• Format and what to include
• Office: already taken leave · sick leave / fever · submitting medical certificate · leave without information · regularisation · for yesterday · email · return to work · joining report (govt)
• School & college: student absence application · absent due to fever · from parent · without information (parent) · college · teacher
• Hindi: अनुपस्थिति प्रार्थना पत्र (विद्यालय) · कार्यालय
• FAQ

Format: What to Include

1. Subject line — "Application for Leave Already Taken" or "Application for Absence" with the dates.
2. Dates of absence — exact start and end dates and number of days.
3. Reason — one line: illness, family emergency, travel disruption.
4. Whether you informed anyone — "I informed you by phone on…" if you did; a brief apology if you didn't.
5. Documents — mention an attached medical certificate if required (often for more than two or three sick days).
6. Request — ask for the days to be approved or regularised as a specific leave type.
7. Close — confirm you've resumed and are catching up, then sign.

New to leave letters? See how to write a leave letter.

Already Taken Leave Application for Office

From:
[Your Name], [Designation], [Employee ID]

Date: [Date]

To:
[Manager's Name], [Designation], [Company Name]

Subject: Application for Leave Taken from [Start Date] to [End Date]

Dear [Manager's Name],

I would like to formally record my absence from [start date] to [end date] due to [reason]. I had informed you by [phone/message] on [date], and I'm submitting this application so the leave is properly recorded.

Please approve these [number] days as [casual/earned] leave. I have resumed work and am catching up on pending tasks with [colleague's name].

Thank you for your understanding.

Regards,
[Your Name]

Sick Leave Application After Taking Leave (Fever or Illness)

Subject: Sick Leave Application for [Start Date] to [End Date]

Dear [Manager's Name],

I was unable to come to work from [start date] to [end date] due to [fever/illness]. I consulted a doctor and was advised to rest. I have recovered and resumed work today.

Kindly approve these [number] days as sick leave. [My medical certificate is attached.] I'll catch up on any pending work this week.

Regards,
[Your Name]

More samples: leave application for fever · application for sick leave.

Letter Submitting Medical Certificate After Sick Leave

Subject: Submission of Medical Certificate – Sick Leave [Start Date] to [End Date]

Dear [Manager's Name / HR],

Further to my sick leave from [start date] to [end date], I am attaching my medical certificate and fitness certificate from Dr. [name], [clinic/hospital]. Kindly update my leave record accordingly.

Regards,
[Your Name], [Employee ID]

Apology Letter for Leave Without Information (Office)

Subject: Apology for Absence Without Prior Notice, [Start Date] to [End Date]

Dear [Manager's Name],

I apologise for my absence from [start date] to [end date] without informing you in advance. [A family emergency / a sudden illness] meant I couldn't contact you at the time.

I understand this affected the team's planning. I've now saved [colleague's name]'s number as my emergency contact so the team can be informed quickly if this ever happens again. Kindly consider approving these days as [casual/earned] leave. I'm back and prioritising anything that was held up.

Regards,
[Your Name]

Leave Regularisation Application

Use this when your HR system shows the days as absent or loss of pay.

Subject: Request to Regularise Absence on [Date(s)]

Dear [HR Manager's Name],

My attendance shows me as absent on [date(s)]. I was on leave on these days due to [reason], with my manager [manager's name]'s approval, but the request was not applied on the portal in time. Kindly regularise these days as [casual/earned/sick] leave.

Name: [Full Name]
Employee ID: [ID]
Department: [Department]

Regards,
[Your Name]

Leave Application for Yesterday

Subject: Leave Application for [Date]

Dear [Manager's Name],

I was unable to come to work yesterday, [date], due to [reason]. Kindly approve it as [casual/sick] leave. I'm back today and have caught up on yesterday's messages.

Thank you,
[Your Name]

Email for Leave Already Taken

Subject: Leave Already Taken: [Start Date]–[End Date] | [Your Name]

Hi [Manager's Name],

Following up on my message on [date] — I was on leave from [start date] to [end date] due to [reason]. I've applied for these days on the HR portal as [leave type]; could you please approve them? I'm back and working through pending items.

Thanks,
[Your Name]

Return to Work Letter After Leave

Subject: Resuming Work on [Date]

Dear [Manager's Name],

I'm writing to confirm that I have returned from my leave ([start date] to [end date]) and have resumed my duties today. I've caught up with [colleague's name] on what happened while I was away and will prioritise [key task]. Please let me know if there's anything else you'd like me to focus on.

Regards,
[Your Name]

If you need more time off instead, see our leave extension application.

Joining Report After Leave (Government Employees)

To,
[Designation of Controlling Officer],
[Office / Department Name]

Date: [Date]

Subject: Joining Report After [Earned/Medical/Casual] Leave

Respected Sir/Madam,

I, [your name], [designation], was sanctioned [number] days of [leave type] from [start date] to [end date] vide [order number, if any]. I hereby report for duty on [date] [forenoon/afternoon].

[For medical leave: My fitness certificate is enclosed.]

Yours faithfully,
[Name]
[Designation], [Employee Number]

Application for Absence in School (Student to Principal)

To,
The Principal,
[School Name],
[City]

Date: [Date]

Subject: Application for Leave Already Taken

Respected Sir/Madam,

I am [your name], a student of Class [class and section]. I was absent from school from [start date] to [end date] due to [reason]. Kindly grant me leave for these days.

I will complete the classwork and homework I missed.

Thanking you.

Yours obediently,
[Your Name]
Class: [Class and Section]
Roll No.: [Roll Number]

Application for Absent Due to Fever

To,
The Principal,
[School Name]

Subject: Application for Absence Due to Fever

Respected Sir/Madam,

I am [your name] of Class [class and section]. I could not attend school from [start date] to [end date] as I was suffering from fever and the doctor advised rest. [A medical certificate is attached.] Kindly grant me leave for these days.

Yours obediently,
[Your Name], Roll No. [Roll Number]

For leave before you're absent, see application to the principal for sick leave.

Leave Letter from Parent After Child's Absence

To,
The Class Teacher,
Class [Class and Section], [School Name]

Subject: Absence of [Child's Name] from [Start Date] to [End Date]

Respected Ma'am/Sir,

My [son/daughter], [child's name], of Class [class and section], was absent from school from [start date] to [end date] due to [reason, e.g. a family function out of town]. Kindly grant [him/her] leave for these days. We will make sure [he/she] completes the missed work.

Yours sincerely,
[Parent's Name]
Phone: [number]

Apology Letter for Absence Without Information (Parent to School)

To,
The Principal,
[School Name]

Subject: Apology for Absence of [Child's Name] Without Prior Information

Respected Sir/Madam,

I apologise that my [son/daughter], [child's name], of Class [class and section], was absent from [start date] to [end date] without prior information. Due to [an unexpected family emergency], we were unable to inform the school in time.

We will ensure [he/she] catches up on the missed lessons and will inform the school in advance in future. Kindly grant leave for these days.

Yours sincerely,
[Parent's Name]
Phone: [number]

Absence Application for College

To,
The Head of Department,
[Department], [College Name]

Subject: Application for Absence from [Start Date] to [End Date]

Respected Sir/Madam,

I am [your name], a [year/semester] student of [course], Roll No. [roll number]. I was absent from classes from [start date] to [end date] due to [reason]. [Supporting documents are attached.] Kindly condone my absence for attendance purposes. I have collected notes from classmates and will submit pending assignments by [date].

Yours sincerely,
[Your Name]

Teacher Leave Application After Taking Leave

To,
The Principal,
[School Name]

Subject: Application for Leave Already Taken

Respected Sir/Madam,

I was absent from duty from [start date] to [end date] due to [reason], as informed to [the office/vice principal] by phone on [date]. Kindly sanction these [number] days as [casual/medical] leave. I have resumed duty and will complete the syllabus I missed with my classes.

Yours sincerely,
[Your Name]
[Subject Teacher]

Hindi Format – अनुपस्थिति / ली गई छुट्टी के लिए प्रार्थना पत्र

विद्यालय से अनुपस्थिति के लिए प्रार्थना पत्र

सेवा में,
प्रधानाचार्य महोदय/महोदया,
[विद्यालय का नाम],
[शहर]

दिनांक: [दिनांक]

विषय: अनुपस्थिति के लिए प्रार्थना पत्र

महोदय/महोदया,

सविनय निवेदन है कि मैं आपके विद्यालय की कक्षा [कक्षा] का छात्र/छात्रा हूँ। दिनांक [ ] से [ ] तक [कारण, जैसे बुखार] के कारण मैं विद्यालय नहीं आ सका/सकी। अतः कृपया इन दिनों का अवकाश स्वीकृत करने की कृपा करें।

छूटा हुआ कार्य मैं शीघ्र पूरा कर लूँगा/लूँगी।

धन्यवाद।

आपका आज्ञाकारी शिष्य / आपकी आज्ञाकारिणी शिष्या
नाम: [नाम]
कक्षा: [कक्षा]
अनुक्रमांक: [अनुक्रमांक]

कार्यालय के लिए ली गई छुट्टी का आवेदन

सेवा में,
प्रबंधक महोदय/महोदया,
[कंपनी का नाम]

दिनांक: [दिनांक]

विषय: ली गई छुट्टी की स्वीकृति हेतु आवेदन

महोदय/महोदया,

सविनय निवेदन है कि मैं दिनांक [ ] से [ ] तक [कारण] के कारण कार्यालय नहीं आ सका/सकी। [मैंने दिनांक ( ) को फ़ोन पर सूचित किया था।] कृपया इन [ ] दिनों को [आकस्मिक/अर्जित/चिकित्सा] अवकाश के रूप में स्वीकृत करने की कृपा करें।

भवदीय,
[नाम]
[कर्मचारी आईडी]

Tips

Submit it on your first day back. The longer you wait, the more likely the days are marked as unpaid absence.

Mention if you informed anyone. A phone call or message at the time makes approval much more likely — say when you made it.

Attach proof where required. Many employers and schools ask for a medical certificate for sick leave longer than two or three days.

Apologise briefly if you didn't inform. One sentence of apology and one line on how you'll inform next time is enough — long explanations don't help.

Related Leave Applications

• Leave extension application
• Application for sick leave · Leave application for fever
• Application to principal for sick leave
• One day leave application
• Leave application format
• Out of office message for leave

FAQ: Leave Application After Taking Leave

How do I write a leave application for leave already taken?

State the exact dates you were absent, give a brief reason, mention if you informed anyone at the time, attach any required document, and ask for the days to be approved as a specific leave type. Submit it on your first day back.

Can I apply for leave after taking it?

Yes. For sudden illness or emergencies, most employers and schools accept an application after the absence, especially if you informed them by phone or message at the time. Company policy decides which leave type the days are counted against.

How do I write an application for absence in school?

Address it "To, The Principal", add the date and subject "Application for Leave Already Taken", write your name and class, give the dates and reason for absence, request leave for those days, and sign with your class and roll number.

What is leave regularisation?

Leave regularisation means converting days marked as absent or loss of pay into approved leave, usually after you've submitted a leave application and your manager or HR has approved it.

How do I apologise for leave without information?

Apologise in one sentence, explain briefly why you couldn't inform (such as an emergency), say how you'll inform in future, and request that the days be approved as leave.

What is a joining report after leave?

A joining report is a short letter, mainly used in government offices, in which you formally report back for duty after sanctioned leave, stating the leave dates and the date and session (forenoon or afternoon) you rejoined.