Leave Application for Out of Station – 2025 Formats

Leave Application for Out of Station – Formats, Samples & Tips (2025 Guide)

Traveling outside your city for family, personal, or official reasons often requires time away from school or the office. Writing a leave application for an out-of-station trip ensures you communicate your absence clearly and professionally.

This guide includes 10+ sample formats (for school, office, parents, teachers, and short trips), a free Word/PDF template, and FAQs that answer the most searched questions about “out of station” leave requests.

Why an Out of Station Leave Application Is Important

Submitting an application ensures:

1. Proper documentation of your absence.
2. Maintain continuity of work or study through planning.
3. Compliance with HR, school, or government rules.
4. Respect for professional and academic commitments.

How to Write a Leave Application for Out of Station

Follow this structure:

1. Subject line – Mention “Leave Application for Out of Station” with dates.
2. Salutation – Address your manager, Principal, or HR.
3. Opening line – State your request and purpose of travel.
4. Details – Duration, location, reason (family visit, travel, official work).
5. Handover – Mention work coverage or assurance of catching up on studies.
6. Closing – Thank the recipient and seek approval.
7. Signature – Name, designation, employee ID, or class details.

10+ Easy Formats to Make Your Leave Application for Fever Stress-Free!

Leave Application Samples for Out of Station

1. Formal Office Leave Application for Out of Station (3–5 Days)

Subject: Leave Application for Out of Station Travel – Oct 10–14

Dear [Manager’s Name],

I would like to request leave from October 10 to 14, 2025, as I will be traveling out of station with my family for a personal commitment. Since this trip involves multiple days of travel and ceremonies, I will be unavailable during this period.

I have ensured that all project deadlines due this week are completed ahead of schedule. Additionally, I have briefed [Colleague’s Name] to manage client queries and urgent tasks while I am away. A detailed handover document has been uploaded to the project tracker for continuity.

I kindly request your approval for this leave application for going out of station. Thank you for your understanding and support.

Sincerely, [Your Name]

How to Craft an A+ Application to Principal for Sick Leave for school

2. 2 Days Leave Application for Office Out of Station

Subject: 2 Days Leave Request for Out of Station Travel

Dear [Manager’s Name],

I am requesting leave on October 12 and 13, 2025, as I will be traveling out of station to attend a family event. This short trip is essential for me, and I plan to resume work on October 14.

To ensure smooth operations, I have completed my assigned tasks and shared updates with [Colleague’s Name]. Any urgent matters have been delegated, and I remain available on the phone for critical issues.

Please approve my 2 days leave application for going out of station.

Thank you, [Your Name]

Write Your Leave Application for Urgent Work in No Time - With 10+ Samples!

3. School Leave Application from Parents (Out of Station)

Subject: Leave Application for School – Traveling Out of Station

Respected Principal,

This is to request leave for my child, [Student’s Name], of Class [X], from October 8 to 12, 2025. We will be traveling out of station to attend a family function, and hence [he/she] will not be able to attend school during these dates.

We assure you that [Student’s Name] will complete pending homework, notes, and assignments after returning. Please grant permission for this school leave application from parents for my trip outside the station.

Sincerely, [Parent’s Name]

Guide To Crafting A Leave Application For Office. Formats & samples

4. Student Leave Application for Going Out of Station

Subject: Application for Leave – Out of Station Trip

Respected Principal,

I am a student of Class [X], and I am requesting leave from October 9 to 12, 2025, as I will be traveling out of station with my family to our hometown.

I will ensure that I collect class notes from my classmates and submit any missed assignments upon my return. Please approve this application for leave from school to travel out of station.

Thank you for your kind support.

Yours sincerely, [Your Name]

11 Maternity Leave Application Formats to Make the Process Easier!

5. Leave Application for School Teacher (Out of Station)

Subject: Teacher Leave Application for Going Out of Station

Respected Principal,

I want to request leave from October 15 to 18, 2025, as I need to travel out of station for personal reasons. During this time, I will be unavailable at school.

I have shared lesson plans with my substitute and updated colleagues on the syllabus progress. Students have also been briefed on assignments that they can complete in my absence.

I request your approval of this leave application for a school teacher going out of station.

Sincerely, [Your Name]

6. Leave Application for Traveling Out of Station

Subject: Leave Application for Traveling Out of Station

Dear [Manager’s Name],

I want to request leave from October 20 to 22, 2025, as I will be traveling out of station to visit relatives in another city.

All deliverables for this week are completed, and I’ve briefed my team about pending tasks. I will return to the office on October 23 and ensure a smooth transition.

I request your approval for this leave application for travelling out of station.

Sincerely, [Your Name]

7. Station Leave Application (Government Employees)

Subject: Station Leave Application – Request for Approval

Respected Sir/Madam,

I request permission to leave the station from October 5 to 9, 2025, due to personal reasons. As a government employee, I am submitting this station leave application in compliance with departmental requirements.

All urgent files and documentation have been cleared before my departure. I request your approval of this application for station leave.

Sincerely, [Your Name]

8. Leave Application for Going to the Village (School Context)

Subject: Leave Application – Traveling to Village Out of Station

Respected Principal,

I request leave for my child, [Student’s Name], from October 12 to 15, 2025, as we will be traveling to our native village outside the station. This family trip has been planned to meet relatives and attend ceremonies.

We assure you that [Student’s Name] will complete homework and lessons promptly after returning. Please grant this leave application to visit the village.

Sincerely, [Parent’s Name]

9. Generic Out of Station Leave Application

Subject: Out of Station Leave Request

Dear [Recipient’s Name],

I request leave from October [Start Date] to [End Date], as I will be going out of station for personal reasons.

I have made arrangements for my responsibilities to be managed in my absence. Please consider and approve this out-of-station leave application.

I appreciate your support.

Sincerely, [Your Name]

10. Out of Station Leave Request Message (WhatsApp/Slack)

Hi [Manager], 👋

I need leave from Oct 10–12 as I’ll be traveling out of station with my family. [Colleague] will cover urgent work. Please approve this quick leave request.

📥 Download Leave Application Template (Word & PDF)

Get a ready-to-use, editable Leave Application for Sister Marriage template in both Word and PDF formats.

Download Template Now →

FAQ on Leave Application for Out of Station 

1. How do I say I am out of station?

 State "I will be out of station" or "traveling out of station." You can say "going outstation for personal work" or "visiting another city." Use "family commitment in another city" for formal applications.

Common phrases: Out of station, traveling out of station, visiting another city, or family commitment elsewhere.

2. How do I write out of station leave application for office?

Start with a formal business format , including date and the manager's name. State your travel dates and destination city. Mention work handover arrangements. Provide emergency contact number. Keep it brief and professional.

Office format: Date, manager details, travel dates, destination, work coverage, contact info.

3. What should I mention in out of station leave application?

Please mention your travel dates, destination city, and a brief reason. Include work coverage arrangements and emergency contact details. State when you'll return to work. Keep personal details minimal and professional.

Key details: Travel dates, destination, reason, work coverage, return date, contact information.

4. How much notice should I give for out of station travel?

Give at least 3-5 days notice for planned out of station travel. Emergency family situations may require shorter notice. Business travel typically needs 1-2 weeks advance notice. More notice improves approval chances.

Notice periods: 3-5 days for personal, 1-2 weeks for business, emergency exceptions allowed.

5. Can I take out of station leave for family functions?

Yes, family functions are valid reasons for out of station leave. Weddings, festivals, and family emergencies qualify for travel leave. Most employers approve 2-4 days for family functions. Provide reasonable advance notice.

Family reasons: Weddings, festivals, emergencies, religious ceremonies, family gatherings acceptable.

5 Samples to help you Ace your One Day Leave Application

Closing comments

Crafting a leave application for being out of station doesn’t have to be daunting. With clear communication, a touch of planning, and a professional approach, you can ensure your time away is stress-free for you and your employer. Remember, the goal is to strike a balance between your personal needs and professional responsibilities, fostering a culture of respect and understanding in the workplace.