Personal Reason Resignation Letter: Templates & Guide
Personal Reason Resignation letter
A personal reason resignation letter allows you to explain why you’re leaving respectfully and professionally. This type of letter allows you to explain your decision respectfully and professionally.
It also shows that you care about your former employer and the relationship you've built with them.
Follow our guide on how to write and use our free resignation letter templates.
What to Include
When writing a personal reason resignation letter, there are certain elements that you should include. These elements include:
- A statement of your intention to leave.
- The Date of your resignation.
- The reasons for your resignation.
- An expression of gratitude for the time you’ve spent at the Company.
- An offer to help transition the role to another employee.
- A statement of your willingness to provide any additional assistance.
- Your contact information.
How to Write a Personal Reason Resignation Letter
Writing a personal reason resignation letter doesn’t have to be complicated. When you’re writing your letter, keep the following tips in mind:
- Be professional. Your letter should be written professionally. It should be well-written, respectful, and polite.
- Be honest. You should be honest and straightforward in your letter. You don’t need to go into detail, but you should be clear about your reasons for leaving.
- Keep it brief. Your letter should be concise and to the point. You don’t need to provide a long, drawn-out explanation of your reasons for leaving.
- Express gratitude. It would help if you expressed your appreciation for your time at the Company.
- Offer assistance. It would help if you offered assistance during the transition process.
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Personal Reason Resignation Letter Format
Below are six sample personal reason resignation letters that you can use as a reference when writing your letter:
(download the samples as a pdf)
Sample 1: Personal Reasob Resignation Letter
Dear [Employer],
I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day].
This decision is based on personal reasons that require my undivided attention. While it was a difficult choice, I believe it is the right step at this time.
I sincerely appreciate the support, mentorship, and opportunities I’ve received during my tenure. Working here has been an enriching experience, and I am grateful for the chance to contribute to [specific company projects, teams, or goals].
To ensure a smooth transition, I am happy to assist in wrapping up tasks or training my replacement during my notice period.
Thank you again for your understanding and support. I hope to maintain a positive relationship in the future.
[Your Name]
Sample 2: Resignation due to maternity/paternity break
Dear [Name],
I am reaching out to formally request a leave of absence due to family circumstances. My family is anticipating a new addition, and I need to take some time off to adequately prepare and adapt to my forthcoming role as a parent.
Acknowledging the significance of my position within the company, I express regret for any inconvenience my absence might entail.
I expect to be out for [duration] and will provide updates on my availability as needed. I would like to request [parental leave/maternity leave/paternity leave] during this time to allow me to fully support my family and return to work at my best.
Thank you for your understanding and support during this exciting time. If you have any questions or require any additional information, please do not hesitate to contact me.
Sincerely, [Your name]
Sample 3: Personal reason short resignation letter
Dear [Employer],
IDear [Manager’s Name],
I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day]. This decision is due to personal reasons that require my full attention at this time.
I am grateful for the opportunities and support I’ve received during my time here. Please let me know how I can assist in ensuring a smooth transition before my departure.
Thank you for your understanding.
Sample 4: Personal reason teacher resignation letter to principal
Dear [Employer],
Dear [Principal's Name],
I am writing to formally resign from my position as [Your Job Title] at [School Name], effective [Last Working Day]. This decision has been difficult, but due to personal reasons that require my full attention, I believe it is the best choice at this time.
I am deeply grateful for the opportunity to participate in [School Name]. Your support, my colleagues, and the students has made this an incredibly fulfilling experience. I will always cherish the memories and contributions I was able to make during my time here.
To ensure a smooth transition, I am happy to assist in wrapping up current lessons, preparing resources, or helping with the handover process. Please let me know how I can best support the school during this period.
Thank you for your understanding. I hope to stay in touch in the future and wish you and the school continued success.
Regards [Your Name]
Sample 5: Family Reason Personal resignation letter
Dear [Manager's Name],
I am writing to formally resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day]. This decision was not easy, but it is the best course of action for me and my family due to pressing family matters requiring my immediate attention.
I am genuinely grateful for the opportunities I have had here at [Company Name]. The support and mentorship I’ve received from you and my colleagues have been invaluable, and I will always value the professional growth and relationships I’ve built during my time here.
To ensure a smooth transition, I am more than willing to assist with wrapping up current projects or training a replacement during my notice period. Please let me know how I can help make this process seamless.
Thank you for your understanding during this challenging time. I hope to stay in touch and wish you and the team success.
Sincerely,
Sample 6: Personal Reason resignation withdrawal letter
Subject: Withdrawal of Resignation
Dear [Manager’s Name],
I hope this message finds you well. I am writing to formally withdraw my resignation letter submitted on [Date of Resignation Letter], in which I indicated my intention to resign from my position as [Your Job Title] at [Company Name], effective [Original Last Working Day].
After further reflection and discussion with my family, I have reconsidered my decision and realized that the personal reasons that prompted my resignation have been resolved. As such, I would like to continue my employment with [Company Name] and remain committed to contributing to the team.
I sincerely apologize for any inconvenience this may have caused and appreciate your understanding and support. If my withdrawal is accepted, I am fully prepared to continue my duties and responsibilities with the same level of dedication.
Thank you for considering my request. I look forward to your positive response.
Tips for Writing a Personal Reason Resignation Letter
When writing your reason resignation letter, keep the following tips in mind:
- Be respectful. Your letter should be respectful and polite. Avoid using harsh or inflammatory language.
- Proofread. Before you submit your letter, make sure to proofread it thoroughly. This will help to ensure that it is free of errors.
- Keep a copy. After submitting your letter, keep a copy for your records.
- Follow up. After submitting your letter, follow up with your employer to ensure they received it.
- Stay professional. Keep your letter professional, even if you’re not on the best terms with your employer.
Read our blogs on
- Crafting the perfect resignation letter
- Twelve awesome resignation letter formats
- How to write a resignation letter
Common Questions About Writing a Personal Reason Resignation Letter
Here are some common questions about writing a personal reason resignation letter:
Q: Do I need to provide a detailed explanation of my reasons for leaving?
No, you don’t need to provide a detailed explanation of your reasons for leaving. You should, however, be honest and straightforward in your letter.
Q: How much notice should I give?
It’s best to give your employer at least two weeks’ notice. This will give them enough time to find a replacement and transition the role to another employee.
Q: Do I need to provide my contact information?
Yes, you should provide your contact information in your letter. This will make it easier for your employer to contact you should they need to.
Final Thoughts on Writing a Personal Reason Resignation Letter
Writing a personal reason resignation letter is crucial when leaving your job. It allows you to explain why you’re leaving respectfully and professionally. It also helps you to transition smoothly and maintain a positive relationship with your employer.
Keep your letter professional, be honest and straightforward, and express your appreciation for the time you’ve spent at the Company. Remember to proofread your letter before submitting it and keep a copy for your records.
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Summing Up
Writing a personal reason resignation letter is crucial when you’re leaving your job. It allows you to explain why you’re leaving respectfully and professionally. Keep your letter professional, be honest and straightforward, and express your appreciation for the time you’ve spent at the Company.
By following the tips outlined in this article, you’ll be able to make a smooth transition and maintain a positive relationship with your employer. Good luck!
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Resignation letter Questions? Answers.
It is not uncommon to resign after only a month of working. Often, this is due to mismatched expectations or simply not being a good fit for the role. Whatever the reason for your departure, it is essential to write a resignation letter that is professional and respectful.
Here are some tips on how to write a resignation letter after only one month on the job:
1. Keep it brief. There is no need to go into great detail about why you are leaving or what led you to make this decision. Simply state that you have decided to resign from your current position, effective immediately.
2. Be respectful.Although you may be dissatisfied with your current situation
3. Don't simply state that you're resigning without giving any notice or explanation. This is unprofessional and will likely damage your relationship with your current employer.
4. Additionally, don't try to use your resignation as leverage for more money or benefits
A resignation letter for personal reasons can be difficult to write because it is a very personal and emotional topic. However, it is important to remember that you are writing to your employer, not to your friends or family.
The best way to approach this type of letter is to be direct and concise. Start by stating the reason for your resignation, being as specific as possible. Next, thank your employer for the opportunities they have provided you over the years. Finally, express your hope that things will work out well for them in the future.
Example
Dear [Employer],
I regret to inform you that I am resigning from my position as [position] with effect from [date]. This decision has been made for personal reasons which I am not at liberty to discuss. I would like to take this opportunity to thank you for the opportunities and experiences you have provided me during my time with the company. I wish you all the best for the future.
Sincerely,
[your name]
Furthering your education is a lofty and admirable goal and one that a resignation letter should reflect. This isn't the time to be shy or meek about your plans - be proud of what you're doing and why you're doing it! Here's an example of how you might word a resignation letter for further studies:
"Dear [Employer],
I am writing to give notice that I am resigning from my position as [job title] with immediate effect. As you know, I have been accepted into [name of educational institution] to study for my [degree/master/doctorate etc.]. This is something that I have been working towards for some time, and I am very excited about starting further studies. Thank you for the opportunity to have worked with you, and I wish you all the best in the future.
Sincerely,
[Your name]
We recommend sending a follow-up email to your boss or HR contact after submitting your resignation letter, simply requesting an update on the status of your departure.
This demonstrates that you are still interested in maintaining a positive relationship with your current employer and showing professionalism even amid a transition.
You may also want to ask what the timeline for departure is so that you can begin planning for the next step in your career.
Under most circumstances, no. Once you have tendered your resignation and your employer has accepted it, you are typically unable to rescind the decision. This is because, by resigning, you essentially agree to terminate your employment relationship with the company.
There may be some limited circumstances where you can reverse your resignation. For example, if you resign in a moment of intense anger or frustration and later regret your decision, your employer may allow you to take back your resignation. However, this is generally at the employer's discretion and will likely only be allowed if it isn't too late or disruptive for the company.
The contents of resignation letters are typically confidential, as they contain private information about the employee and the employer. However, there may be some exceptions to this rule, depending on the circumstances. For example, if an employee is resigning because of wrongful or illegal treatment by the employer, then the letter may be considered a whistleblower disclosure and may be protected under federal law.
Hello [name],
I am writing to inform you of my intention to resign from my position as [position] at TCS. My last day with the company will be [date]. Please accept this email as formal notice of my resignation.
Thank you for the opportunity to work at TCS. I have enjoyed my time here and have learned a great deal. I wish the company all the best in the future.
If there is anything I can do to aid in the transition during my final days, please let me know.
Sincerely,
[Your name]
Thank you for giving me the opportunity to work at Google. It has been a privilege to be a part of such an innovative and forward-thinking company. I have enjoyed my time here and feel confident that I am leaving Google in good hands. I wish all of you the best in the future. Thank you again for everything.
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